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WEXEL Property Manager
Your property manager
0
Total issues
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Overdue
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Due within 7 days
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Resolved
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Recurring
📋 General Notes
🏢 Property Details
🔑 Access
⚡ Utilities & Renewals (incl. Insurance)
📎 Property Documents
Staff uploads are private by default, except the Invoices folder, which customers can see. Tick “visible to customers” when another file should appear in the shared area (shown with an eye).
🔒
Drop files here or click to upload
Private by default · PDF, Word, images, spreadsheets
🧾 Expenditure
Portfolio Overview — All Blocks
Log new issue
Nothing linked yet
No features linked
Renewal tracker
Expiry date updates the property profile and keeps the tracker booked in. When you mark the issue resolved, uploaded documents are copied to the property renewal folder (staff only — not auto-shared with customers).
📋 Work order / quote request
Generate a document for the contractor(s). It is saved to Documents below. Tick Email contractor to send via Wexel Mail Merge, or leave unticked to download only.
Attach issue documents
Optionally select files from this issue to include when emailing (via Mail Merge) or downloading.
📎 Documents
📎
Drop files here or click to upload
PDF, Word, images, spreadsheets — kept on this issue. Each file can also be copied into a property documents folder.
🧾 Invoice
Saved under the property’s Invoices folder → year → month → contractor
🧾
Drop invoice PDF here or click to upload
Activity log
Add building
Property Details
No photo — shown in the property header when set
JPEG, PNG or WebP, max 2 MB. Replaces any previous photo.
Shown on service charge invoices and reminder letters in place of cheque payment wording.
Portfolio Assignment
Site visit
Choose an existing site plan folder on the server, or upload a folder containing project.json. The server updates site map config automatically.
Insurance
Access
Utilities
General Notes
Select site plan folder
Pick a folder that contains project.json (saved from the site plan editor). Registered maps are added to the server config automatically.
Add contractor
Add director
Batch add units
Unit references are built as prefix-number-suffix-property name. Any part left blank is left out. E.g. numbers 1 to 6 at Comer House creates 1-Comer House … 6-Comer House; prefix Flat creates Flat-1-Comer House … Flat-6-Comer House; suffix A creates Flat-1-A-Comer House.
Add unit
Unit Details
Builds the reference as prefix-number-suffix-property name. Blank parts are left out. You can still edit the reference below.
Current Holder
Tenancy
Recurring Rent
Service Charge
Apportionment by heading — changes here update the Finance > Apportionments tab
Notes
Change password
Update your login password. Your username cannot be changed here.
Customer login
🤖 AI Assistant
Drag & drop an invoice PDF/image, paste an email, or type a request. The assistant will suggest what action to take — you confirm before any changes are made.
📄
Drop an invoice or document here
PDF, image, or any file — or click to browse
✨ AI Suggestion
Always review the suggestion before confirming. No changes are made until you click Confirm.
🤔
Analysing… this may take up to a minute.
Add contractor
Company Details
Bank Details
Insurance & Compliance
Qualifications & Registrations
Assigned Buildings
Documents
📎 Drop files here or click to browse
PDF, Word, images — saved to the documents folder on this computer
Notes
Confirm action
Add previous holder
Add expenditure
Saved under the property’s Invoices folder → year → month → contractor
🧾
Drop invoice file here or click to upload
Add SC transaction
Enter an amount for each heading to credit. Leave blank to skip. Multiple headings can be credited in one go — each is split only among units that contribute to that heading.
Accept & invoice — void period
Add reserve transaction
Add ring-fenced pot
Add pot transaction
Transfer from service charge
Add new budget year
Budget lines are copied from the most recent year as a starting point. Current-year figures become Prior Budget automatically.
Year-end service charge accounts
Prepares an income and expenditure account, balance sheet and notes on the accruals basis for the period you set. The dates start from the financial year already entered for this property.
Accounts include the current period, the prior period and the budget. Service charge demands are income when invoiced. Costs are recognised when incurred. Transfers into reserve and ring-fenced funds are shown as expenditure. The statement is for the service charge fund and is separate from any company accounts. Where the lease requires an independent accountant’s report, attach that report before issuing the accounts.
Sales enquiry pack
Confirm & invoice budget
This due date is applied to all units in this invoice run, appears on the invoice export, and drives credit control reminders.
Add contractor to this property
Search existing contractors:
Contractor details
Customer login details
Update login email/username and password for each customer. Changes are saved when you click Save.
Property manager accounts
Create and remove property manager logins. Only the master administrator can manage these accounts and grant invoice processing.
Add staff
Optional — shown on customer log issue screen
Record rent entry
Archive tenant as previous
This will archive the current tenant details as a previous tenant record and clear the tenant fields.
Send letter
How would you like to proceed?
Opens the desktop app — generates PDFs and can email with attachments automatically.
All open charges
Every open charge, listed separately — including units with more than one unpaid invoice. Search by unit, holder, property, charge or status.